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3rd SEBS Excom Meeting
Venue: SEBS office, Putalisadak
Time: 2-5 PM

The President welcomed everybody in the Meeting.

The Agenda discussed in the today's meeting and their decisions are as
follows respectively under the chairmanship of SEBS President in
presence of following members.

President: Suresh Acharya 139A
General Secretary: Tulsi Ramtel 675C
Executive Members: Bolaram Pandey 904A
Sagun S. Lawoti 933A
Ishan Pokharel 345 C
Upendra Bahadur Bom 814B
Bidhyaman Mahatara 806C
Tejsu Malla 248C
Deepk Shah 212C
SEBS-NSP Members:
National Coordinator: Bikash Sharma 710C
Secretary: Yagya Gadshila 703C
Member: Sujan Saiju 4143 C
Member Yubaraj Acharya 063C
Guest: Suman Mandal 263C

The Agenda discussed:
1. SEBS- NSP Relationship and positioning of SEBS' VP in the NSP Committee
2. SEBS- AOA - Amendment Committee formed
3. News and Events update in the SEBS online pages
4. Issue on SEBS Networking for Tuition Centre
5. Issue on SEBS Club at BNKS
6. Fulfillment of Treasurer in the SEBS Ex com
7. Updates of I.P. Memorial Art Competition by Tejshu Malla (Program Coordinator)
8. Funding Proposal for Sharda Group
9. Viability Study on launching of SEBS Discount Card
10. Updates from Tulsi Ramtel (GS) with regards to coordination with 400 B batch
11. Holding a Workshop on" SEBS’ Strategic Planning Workshop (SSPW)"

The decisions as per Agenda's mentioned above:
1.After having a brief discussion on Agenda 1, SEBS Ex-com has decided to hold frequent meetings with NSP functionaries to be informed and updated about NSP plans, activities and functions, being it a major program SEBS had ever launched more than a decade. The meeting also with-held the decision made by Ex-com in it's previous meeting to nominate SEBS VP as NSP's National Coordinator. The Ex-com has decided that the present National Coordinator Mr Bikash Sharma in his position will continue to work until further notice and decision.

2. As per the mandate of 27th Annual General Meeting (AGM) .SEBS Executive Committee has decided to constitute a SEBS Restructuring Special Committee (SEBS-RSC), with immediate effect, as follows:
Coordinator:Sagun S. Lawoti (933A) (SEBS Ex Com member and former president of SEBS)
Members: Komal Karki (132A), (Former President of SEBS)
Gyanendra Pandey (937 A),( Former president of SEBS)
Bolaram Pandey (904A)(SEBS Ex Com member)
Ishan Pokherel (345 C), (SEBS Ex Com member)
Sujan Jojijo (4143 C) (SEBS- NSP)
Bijaya Shivakoti (355 C) (Former Chairperson of SEBS-NSP)

The meeting also decided to welcome all other interested SEBS General Members in the committee as to have wider participation in this historical event as part of SEBS revival and its strengthening process.
The special committee will also prepare a strategy for overall restructuring of SEBS including financial sustainability and organizational effectiveness.
The committee shall propose the amendments(if felt necessary) in the present article of association of SEBS at the special AGM to be called within 6 Months of office taking, as required to support the re-structuring process of SEBS.

3. It was decided that only General Secretary shall be responsible for all the News and Events update in the SEBS online pages. The
responsibility in absence of GS will be automatically be handled by SEBS Spokesperson. All the queries and formal discussions brought forward in relation to SEBS will be dealt by Spokesperson on behalf of SEBS. It was also decided not to post news/events duplicate in the forums.

4.On the agenda no 4, it was decided that Ishan Pokherel (345 C) ,SEBS Ex-com member, would make a Proposal /Concept paper(2-3 pages) on over all functioning of SEBS Networking for Tuition Centre and present it to SEBS Ex com for the further discussion and endorsement by the next meeting.

5. The SEBS Ex com has decided to endorse the SEBS Club at BNKS for which Proposal or Concept paper (2-3 pages) will be presented by Surendra Shakya (VP) as part of official document for SEBS office.

6. As to fulfill the post of Treasurer in SEBS Ex com, the meeting decided to appoint Suman Mandal (263C) to look after the responsibility of Treasurer in the SEBS to be endorsed by the AGM next year. With this, The SEBS Ex com gains all the positions filled up.

7. Updates of I.P. Memorial Art Competition by Tejshu Malla (Program
Coordinator) as follows:
The program details are as follows:
Date: 29th August, 2009
Time: 1 PM
Venue: Kathmandu Academy, Sanogaucharan,ktm
Program Co-ordinator: Tejsu Malla (248c),Ex-com Member
Team Members: Deepak Shah (212c),Binod Shrestha(275c),Suresh
Maharjan(241c)
Program Advisor- Upendra Bom (814B)

The program will be conducted in two phases: Informal cum Formal- Informal program will be inaugurated by the wife of late Mr IP Pradhan Sir
Chief Guest: Minister for Law and Justice Mr. Prem Bahadur Singh for the formal program.
As of now more than 55 Schools/A level colleges have been invited for the competition with the following 4 categories in the competition
(Class 1-3, 4-7, 8-10, A-Levels).
As to have better coverage on media formal letters will be sent to different media houses at least 2 days ahead of the program.
The confirmation to participate in the competition from the schools is yet to come.
SEBS Ex com decided to thank the Program Coordinator for his initiation made so far and extended its best wishes for the successful completion of the program with the support and presence of all its SEBS Ex com members and General members in the day of the
program.

8. Mr President had a talk with personnel from Sharda Group. Sharda Group is found to be inclined towards funding SEBS. It was decided that Mr Surendra Shakya as per his willingness along with Upendra Bom (814B) to make a draft of proposal for the suitable program that would
be supported by Sharda Group in a long term basis.

9. On the issue of Viability study on launching of SEBS discount, it was decided that Mr Bolaram Pandey(904A)and Ishan Pokharel 345 C would workout the feasibility study and present it to SEBS Ex com for further endorsement.

10. On the Agenda 9, it was decided Tulsi Ramatel (GS) on behalf of SEBS Ex com would hold initial meetings with 400B Batch regarding the house rent and then Office Secretary’s due clearance and if necessary , call the 400B Batch representative/s in SEBS Ex comm meeting and form a MOU as to initiate its support to SEBS.
And if necessary sign a MOU as to initiate its support to SEBS.

11. SEBS Ex Comm decided to hold a workshop on SEBS’ Strategic Planning Workshop(SSPW) before Dashain festival under the leadership of President Suresh Acharya. This workshop is aimed at making SEBS financially sustainable in a long term basis with strategic plans and objectives. The date and venue of the workshop will be decided in the up coming SEBS Ex com Meetings.

Finally, Mr President thanked everybody for their valuable time and presence and hoped for same kind of enthusiasm and presence in the
upcoming meetings and events of the SEBS.

The meeting concluded with warm refreshment.