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SEBS Election - 2076
1. INTRODUCTION:
SEBS Constitution 2052, Section 4 (Articles 10, 11, 12) stipulates the holding of an Annual General Meeting (AGM). The Sub-Articles under the above Article further define and clarify the role, duties, and rights of the AGM.
The SEBS Election Commission (EC) is formally constituted biennially as per Section (7) of the SEBS Constitution in order to organize and hold elections for the formation of a successor SEBS Executive Committee during the AGM.
As per Section (7) Article 21 (kha) of the SEBS Constitution, on 8 September 2019, the incumbent SEBS Executive Committee (2017/2019) constituted a 4-member SEBS Election Commission-2076 [http://sebsonline.org/news/news_view.aspx?id=899], for the purpose of conducting election for the incoming SEBS executive committee (2019/2021). The Commission comprises of 1 Chairperson, 2 members and the Sebsonline Webmaster.
The Commission, as per its mandate, hereby presents the following plan for the electoral process and set of rules for the holding of the new Executive-Committee election at the 37th SEBS AGM -2019 [scheduled by the Executive-Committee for 21 September 2019 (4 Asoj, 2076]
2. ANNOUNCEMENT FOR SEBS ELECTION 2076
As per its mandate, SEBS Election Commission-2076 hereby announces the following election timetable for the new election. Although we have piloted the use of online voting through SebsOnline in 2013 and every SEBS AGM election held since then, because of lack of legal clarity and the need for more time to prepare technically, the election commission has decided to use on the spot voting for this AGM.
The Commission has formally opened the electoral process from today. The following timetable is proposed for information and full adherence and cooperation by all the SEBS members. The timetable however may be subject to changes for any unforeseen situations or if deemed necessary and as decided by the Election Commission.
2.1 Election Timetable 2076
Proposed Election Time Table for the election to the SEBS Executive Committee 2019/2021. (Ex-Com Tenure: (Sep 2019 - Aug 2021)

S. N. Task Date Remarks
Election Commission (EC) formally constituted as per Ex-Com decision 8 September 2019 Decision to be posted on www.sebsonline.org /SEBS Office Noticeboard/ FB page
Publication of election time table/rules 18 September 2019 Via www.sebsonline.org /SEBS Office Noticeboard/ Facebook Page
Filing of candidacies start date (September 18, 2019): Email can be send at sebselection@sebsonline.org.
Official Endorsement of Election Commission by AGM 21 September 2019
Deadline for Filing of Candidacy 21 September 2019 AGM Venue
SEBS AGM Day- Election Process Timeline: AGM Venue

? Candidacy submission The exact timing of this schedule will be announced during the closed session of the AGM.
? Announcement of preliminary list of candidates
? Withdrawal/Objection (30 min)
? Preparation for final list (30 min)
? Declaration of final list/all candidates at the AGM Venue (30 min)
? Voting Begins
? Vote Counting
Final declaration of Results
AGM Venue
Issuance of certificates, handover to the new Ex-Com, by the EC AGM Venue

The Commission thus declares open the electoral process beginning from 18 September 2019 and seeks nomination from eligible SEBS members interested to serve in the new SEBS Executive Commitee as office bearers, to file their candidacies as per guidance below.

3. SUBMISSION OF CANDIDACIES
3.1 Executive Committee Positions:
As per Section (4) Article 13 (sub-article 1) of the SEBS Constitution 2052 (Fourth Amendment, 2069), SEBS Executive Committee will consist of a maximum of 13 members including 9 elected members and 4 nominated members (sub-article 2). The Commission will oversee the elections for the following 9 positions , only.

1. President (1)
2. Vice president-VP (1)
3. General Secretary (1)
4. Treasurer (1)
5. Executive Members (5)
3.2 Criteria for the Candidates:
The SEBS constitution has following criteria for the members interested to serve in the SEBS Executive Committee:

o Should not have been declared incapable by the law, or convicted for criminal offences.
o Should be in sound physical and mental health.
o Candidate must be an active or life-member of SEBS. Active member is a member with renewed annual membership or life membership. Members without renewed membership need to deposit the membership renewal fees in addition to the nomination fees.

The person desiring to be the President of SEBS should fulfill the following additional criteria:

o Should have served at least 1 year in the previous Executive Committees of SEBS.
o Should have at least a Bachelor’s Degree in any field.
o Should be of at least 25 years of age on the final date of submission of candidacy.

3.3 Nomination Fees:
The non-refundable nomination fees for the different positions of the executive committee are as follows:
? President: Rs. 2,500.00
? Vice President: Rs. 1,500.00
? General Secretary: Rs. 1,500.00
? Treasurer: Rs. 1,500.00
? Executive Member (5 positions): Rs. 500.00

Interested candidates may deposit the nomination fees at the SEBS office or during the SEBS AGM. However, nomination forms without the proof of deposit of the nomination fees will not be acceptable.

3.4 Submission of Nominations:
Candidates can submit their nominations online by sending an email at sebselection@sebsonline.org. together with the following:
? Scanned passport size photo,
? Recent CV (clearly documenting educational and professional accomplishments)
? Other details (email address, receipt number of the nomination fee deposit)

Candidates can also submit their nominations offline by filing the ‘SEBS Election Candidacy Form’ at the event venue on the event day itself.

All the Election commissioners will automatically receive email with online submissions at sebselection@sebsonline.org

3.5 Confirmation of Application:

The SEBS Election Commission will confirm and acknowledge each application for candidacy. Subsequently it will make a formal announcement on the first list of the total number of applications received for different positions.

3.6 Mandatory physical presence during AGM:
Potential candidates seeking office are required to be physically present at the SEBS AGM.
Candidates who are not physically present themselves at the AGM venue in Kathmandu on the day will not be included in the final list of the candidates and will not be allowed to contest election.
3.7 Withdrawal/Rejection of Application and Publication of Final List of Candidates:
The SEBS Election Commission will provide reasonable time for objections to any of the candidacies and withdrawal of nominations.

3.8 Eligibility to Vote:
Only SEBS members who have signed themselves present in the official register at the AGM venue by 3 pm shall be permitted to vote.

4. GENERAL RULES

4.1All potential candidates are to note the mandatory physical presence provision (3.6 above)

4.2 Objections/Disqualifications:

1. For eligible SEBS member who are physically present in the AGM, Election Commission has the discretion to allow or to disallow filing of nominations based on principle of "No Objection" for any special circumstances. The Commission’s decisions will be final and cannot be contested.
2. Any candidate attempting to pressurize, or give threat or attempt to harm the members of Election Commission will be automatically declared disqualified and legal action will be taken by the SEBS Executive committee.
3. Strict legal action will be taken to any candidate/ members or personnel found to be creating or trying to create any disturbance to the planned electoral processes.

4.3 Application of the Election Rules:

This SEBS Election Rule-2076 will come into effect from the first day of the start of the election process i.e. 18 September 2019 (1 Asoj 2076)

4.4 Ability to Change Rules:
SEBS Election Commission reserves the right to change the rules for smooth functioning of the election process if it is deemed necessary.

Thank you everyone for your cooperation. Best of luck to the interested candidates.

SEBS Election Commission 2076 (sebselection@sebsonline.org, 9816316620, 9841211684)

Chairperson: Bijaya Babu Shiwakoti (355 C)
Commissioner: Suman K Mandal (263 C)
Commissioner: Sitasma Sharma (4019 D)
Webmaster: Rajan Nepal (418B)

Announcement of Election Process

Dear SEBSers,

SEBS Election Commission-2076 (2019) hereby declares open the electoral process and announces the SEBS Election Rules-2076 (with election timetable) for the new election of the SEBS Executive Committee 2019-2021. Please check SEBS Facebook page (https://www.facebook.com/groups/sebsonline/), SEBS online (http://sebsonline.org).

The Commission requests all SEBS members for cooperation and full observance of the Election Rules.

The Election Rules-2076 has come into effect as of 18 September 2019 (4 Asoj 2076), the first day of the start of the election process.

Best wishes to all the SEBSers.

Regards,
SEBS Election Commission - 2076 (2019)